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Reasons to Rent Event Furniture

So, you are planning an event and there are a lot of thoughts going through your head. This is completely normal. The Why, the How, the Where and the When, it all builds up. This can easily be a stressful time. Maybe it’s an office party that your boss has decided you are responsible for – that’s definitely a lot of pressure. Or maybe it’s your wedding – debatably the most important event of your life. Whatever the occasion, this article is here to help you, guide you and hopefully destress you.

Event furniture is one of the most important aspects of an event. No matter what the occasion, you know that you need to make a great impression and the furniture is a core part of that. Renting is considerably cheaper than buying, and there are so many benefits to renting event furniture. In this article, we’re going to explain what each of these benefits are.

Obviously, your decisions will heavily depend on your event, but there are other things to think about. If you rent event furniture, you should think about the first impression that you are going to give. Is event furniture the most important aspect of your special occasion? Well, this article can’t answer that. That’s up to you to decide. But what we can tell you is that, it is important. But you probably already knew that. Your guests (or perhaps clients, if you are planning a business event) will be judging the overall presentation. Event furniture rental is so important to help you make the right impression. Of course, your guests are going to judge other aspects of your event. Food tends to be a major factor in how guests rate the success of any event, including yours. But few things are more important than creating that elusive, ever-so-hard-to-do, WOW factor when your guests walk through the door for the very first time.


Event Furniture Supplier

If you choose to get event furniture, you need to first consider the supplier. Word of mouth is generally the way event rental companies that hire out furniture rely on. Reputation is key. So, if possible try to get some recommendations from friends, family, or anyone else you know that has had a similar event and might be able to point you in the right direction. Sometimes, this isn’t always an option and so you have to go to the next best thing – online reviews. That is unquestionably one of the greatest things about living in the digital golden age – user generated content. A quick Google search and in no time at all you can find a suitable company that matches all your needs. Another quick search and you can find out what people are saying about them. Be aware of the website and make sure it looks legitimate. When it comes to searching for any kind of client, business, or supplier online, it’s always best to go with your first instinct. Seek advice if you are unsure. If you live in an urban area and your budget is not very limited (or perhaps it’s not the most pressing thing on your list of things to worry about), you could go the route that many millennials are choosing to go down – the event planner.

The event planner is a golden ticket to a successful and stress-free event. But they come at a price. If you are lucky enough to afford one, they will probably take care of the rental event furniture or, at the very least, give you a list of good companies. The same can be said for furniture rental for conferences. There are many suppliers that specialise in conference furniture rental.


Value and Quality

The importance of a good rental event company cannot be underestimated. It is essential for many reasons. Firstly, you want to make sure you are getting a good deal. In the event furniture rentals business, prices can fluctuate between companies for a number of reasons, such as location and time. For example, you can expect to pay considerably more for event furniture in London on the 31st of December than perhaps anywhere else in the United Kingdom and at any other time of year. This is because of demand. Demand controls the price completely and while you don’t have to be industry expert to understand the how and why, let’s just say that you need to be very shrewd when you are looking for a good deal. It pays to do your research and be throughout and to be organised and look for everything that you need in advance.

The second reason that your supplier is some important is because of quality. Sure, you may be getting a good deal but what about the quality of the rental event furniture you are getting. Remember, your guests won’t see the final bill. That is something that only you know. But your guests will know quality. So, you need to make sure that the event furniture says what you want it to about you and your planning skills.

When it comes to quality, it’s always better to see in real life. No company is going to promise you substandard products, so never take their word for it. Go and see for yourself. Most event rental companies should have no problem if you ask to see some samples.

But don’t panic too much, it can actually be fun to search for a supplier. One of the most novel aspects of undertaking this sometimes-stressful task can be to see the amazing range of products on offer. A good company will show you so much more than just table and chairs. In fact, when people do a search for rental event furniture, that is normally the main items one needs. But there is so much more on offer. Event rental furniture is not so limited. You can decide the linens that go on the table, the centerpieces for each of the tables, the colour scheme and even a dancefloor. Yes, that’s right you can hire a dancefloor. But if you do that, then you need to start thinking about lights.


Budgeting for your event rental needs

It can be a bit like a child visiting a sweet shop, suddenly you want everything in the store and you don’t know what to take and what not to take. Do you really need the chocolate fountain for your party? Is it necessary to get the giant clipboard for the business presentation? These are things you need to think about when you want to rent event furniture. The very first thing you need to do is make a budget. This is the cornerstone of planning and essential to ensuring the success of your event. Don’t confuse wants and needs.

Once you have found your event furniture rentals supplier and once you have decided on your budget, you’re almost ready to enjoy the party. You just have to make sure that you read the small print on what you sign. What about returning the rental furniture and what about damages, what’s going to happen? Make sure you have read all the fine print and you are fully aware of all the terms and conditions attached in the agreement. It is all probably standard but it never hurts to be careful.

But one thing is for sure, furniture rental for events will ensure that you keep your costs down because you don’t have to permanently buy furniture and pieces that you probably won’t need or you will probably never use again. 


You will have the chance to make an awesome first impression with all your guests (or clients). I mean, everyone wants to have their guests talking about the event for weeks to come. So, when considering furniture rentals for events or if you want to rent furniture for conferences make sure you do your planning. 

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Written by

Don't sell products, solve the pains. Remember stories matter. Every story matters.I am an event tech lover with the experience in the digital marketing field: digital strategy, integrated digital campaigns and phygital projects, SMM, website development, SEO, content marketing, online PR, etc.My pleasure to work in the fast-growing event industry and bring new event tech solutions to the World.

Latest comments

  • I like that you mentioned how renting can save you a lot of money. You can find some great furniture and save money if you simply rent for one event. It gives you the opportunity to have a really high class event for cheap.

    • Hey Kenneth,

      Thanks for sharing that! I’ll be sure to take note of that the next time I organize an event.

  • My wife is hosting a huge party, that even borrowing chairs and tables won’t work for this time. I think finding a supplier from whom we can rent tables and chairs is very important! I like that you suggested talking to people, so we’ll have to start asking around for suggestions! Thank you!

  • This blog is very useful for event organisers for the purpose of furniture rental author over here covered all aspects of furniture rental. Beginners in even planning must read this blog

  • You are right planning a big event is stressful and renting the event furniture is a great idea.

  • This had an interesting perspective on event furniture. I can see how your rentals communicate what your planning skills are to your guest. This probably won’t be too much of a problem if you plan ahead thoroughly.

  • Nice post, this is great idea to rent furniture for big event. Guarented offers best quality home appliances and furniture on rent in Bangalore. Get best quality Bed, Washing Machine, Refrigerator, Sofa, Mattress, TV, Dining Tables on rent.
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  • I just wanted to thank you for explaining why you should rent event furniture. It’s good to know that, when you are getting this furniture, you should consider what you will absolutely need so that you can develop a budget. I can definitely see the benefits of this, especially if it can help you know what is the most important things to include.

  • I like that you suggested renting party furniture if you’re looking to keep your costs down because renting will not require you to spend on purchasing new items. My son’s 1st birthday party is just around the corner. I want to make sure that I will have enough budget to organize his party to prevent problems during the event. Since we have no tables, chairs, and tents available at home for his party, I will make sure to find rental companies as soon as possible. Thanks.

  • It sure was nice when you said that renting event furniture can help you to lower your cost because you won’t be required to buy things that you might not need again. My husband and I are organizing our son’s 7th birthday. We do need tables and chairs for the event, and we don’t think that buying brand new ones is going to be ideal since we don’t have storage space for them. I will make sure to find a party rental company. Thanks!

  • I like that you said that renting event furniture can save you money because you won’t be required to buy things that you won’t need again. This is one of the best tips from you because I’m organizing my son’s 1st birthday party. We do have a limited budget, and we don’t have a storage space for the party furniture, so we’ll make sure to find a party rental company that I can talk to.

  • My favorite part of your blog is when you said that by renting event furniture, you won’t have to spend to buy furniture and pieces that you might not need in the future. I’m actually organizing my son’s 1st birthday party, and my biggest worry is the budget that I have to prepare. We don’t own party tools and furniture such as tables, tents, and chairs, so we’ll make sure to consider finding an event rental company.

  • My husband and I are having a huge party to celebrate our adoption of a baby girl, and we want to make sure that we have all avenues covered, including seating for the guests. There will be a guest speaker and we’ll need lots of seats for everyone, and we don’t have enough of our own to fill our backyard, and renting is so much cheaper than buying all of those chairs and then having to store them all, as you said. We’ll be sure to take your advice and select the company wisely for the best quality, and be sure to see the chairs in person for the best evaluation, especially as we want chairs that people can sit in for over an hour without getting aching backs.

  • Thanks for pointing out that renting event furniture can save you money because you won’t be required to shop for furniture that you might not need again. I’ll remember what you said because I’m organizing my son’s 7th birthday party. My goal is to have inflatable bounce houses for his party, but I don’t have the means to buy new inflatable bounce houses. I’ll consider renting instead. Thanks!

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